Backup Outlook emails, contacts, and Calendars to an Outlook .pst file

How to backup outlook files

MS Outlook is used as the primary email by most of the professionals. This creates a need to make sure that the files such as e-mails, calendars, contacts etc should be backed up to some other location.

Microsoft outlook uses following two locations to automatically stores messages, tasks, notes, and appointments.

  • Personal Storage folder also known as .PST FILE
  • Mailbox that is located on the server.

Microsoft Outlook provides a feature which helps you to backup outlook emails and your account settings manually and imports them for easy setup. You can transfer data from one computer to another computer. The detailed instructions on how to backup Outlook emails and other items automatically or manually are provided below.

How to make a backup copy of .pst file

In the following steps, we are going to explain how to make a backup copy of .pst file

  • Click on the window start button and open the control panel.
  • The control panel window will be open. Here select the Mail options.
  • After that click on show profile and select a suitable profile and then click on properties.
  • Click on data files.
  • Under the name, click on the personal folder that you want to back up.
  • click on settings and select the folder where you store outlook backup data.
  • Close all the properties windows.

Exporting the Data into .pst file – .pst backup

You want to export your messages, tasks, appointment, and contacts then follow the following steps.

only the step one is different for various outlook versions and remaining steps are same for all ms outlook versions.

  • First of all Open the Import and Export Wizard

In outlook 2007 click File-> Import and Export.

outlook 2010 click File-> Open-> Import.

Outlook 2013 and Outlook 2016 click File-> Open & Export-> Import/Export

To start backing up your files in Outlook 2013 and 2016,

  • Select Export to a file from the list and click on next.

  • In this steps select the personal folder (.pst file) where you want to store backup files. If you want to make a complete backup of the files into account then click email address associated with the account and click on next.

 

  • Select the location e.g. Click Browse, Select the destination folder-> name the file.

  • You can add a password to this file or leave both fields blank if you don’t want to assign a password.

  • Click OK. It may take a few seconds to back up the emails and other data.

Importing data from .pst file

The process for importing PST backup files is the same as the process of creating them.

  • First of all Open the Import and Export Wizard

In outlook 2007 click File-> Import and Export.

outlook 2010 click File-> Open-> Import.

Outlook 2013 and Outlook 2016 click File-> Open & Export-> Import/Export.

  • Click Import from another program or file and click next.

 

  • Select Outlook Data File and click on OK.

 

  • Browse the location where you’ve restored the .pst file or outlook data file
  • Click the Finish to complete the import.

Hope this article helps you to backup Outlook emails, contacts, and Calendars to an Outlook .pst file and import them. For more information and queries related to Microsoft Outlook backup visit our outlook support.

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